Explanation of the process and paperwork filing deadlines
Within 60 DAYS... A new course outline must be sent to the DOI for approval - (Before the course is taught you must have approval or the students may not receive credit.) DOI requires a minimum of 60 days for approval, but 90 days preferred. Refer to Prelicensing/Continuing Education Program Course Approval Application. Form 446-3 (rev.3/2000)
Within 15 DAYS. Of a course being presented, the CAHU office must receive notice of the class being taught. This is accomplished by issuing the class Presentation Schedule. Information on this document MUST MATCH EXACTLY the information on the Provider Roster. (Time, Date, Location, Title of Course, Course Number) The Provider Roster is submitted after class completion.
Certificate of Completion One Master copy of the Certificate of Completion will be mailed to you before the class presentation. You will be responsible for making the appropriate amount of copies and distributing them. The certificate is merely a receipt that the student attended the course. The most important piece of information is the Provider Roster. The DOI updates the licenses from that sheet. Again, we should stress the importance of timelines in filling out the form COMPLETELY and sending it for the proper signatures.
Within 10 DAYS.Of the completion of the class the Typed Provider Roster MUST be received by the DOI. That means both the Course Attendance Record and the Provider Roster must be received by the CAHU office (for the proper signature) in time to then be forwarded to the DOI. We would suggest at least 5 business days.
Note: The DOI is "cracking down" on their time guidelines. Any documents received late may not receive credit. Also, they are not responsible for documents that are filled out improperly and will send them back. This may also make the filing time too late to receive credit.
Record Keeping We should urge all C.E. students to keep an updated record of which classes they have attended. The Certificate of Completion is important, but they should also keep a list of the Course Number and Title, the date it was taught, and the address where it was held. These are the categories the DOI (and the CAHU office) will use when trying to reference verification of attendance.
If the deadlines are not met there will be a $50 assessment to cover additional staff time and overnight mail charges
Please direct any questions to:
Kathleen Cade, V.P. of Education · Email
Phone: (714) 748-2635 - FAX: (909) 476-5201
Karen Bosch , CAHU
Phone: (800)322-5934 - FAX: (559)227-1463